Winter Clubs Fair
From January 4 - 6, 2023, join us for Winter Clubs Fair!
Page updated November 30, 2022 at 4:28 PM
Tabling registration is temporarily closed as we work to secure more slots for groups! An email blast will be sent out to all primary contacts when we have more information.
Tabling - Preregistered
Clubs Fair signup for student groups only will be available via the Events Network. Each group may choose up to 3 shifts to maximize opportunities for groups to table. External organizations, university departments and units will not be able to table during Winter Clubs Fair due to limited capacity.
To make Winter Clubs Fair more accessible, registering to table in advance is FREE! Per the Clubs Fair Operating Policy, fines will apply if your group does not show up to a preregistered shift.
Morning shifts will be 10:00 AM - 12:50 PM and afternoon shifts will be 1:00 PM - 4:00 PM. Start planning with your group today!
Please note that only one registration may be submitted per CCID; if you need to register multiple student groups, coordinate with other executives to have them submit via their own CCIDs. If you cannot see a date as an option, this means it is fully booked! You may still be able to table on full days if you try to get a walkup shift, though.
Tabling - Walk Up Shifts
Walk-up shifts will be made available whenever possible at Winter Clubs Fair. The availability of walk-up shifts is dependent on whether clubs who have registered in advance show up for their shifts on time.
Clubs hoping to get walk-up shifts can come 30 minutes after the start of each shift: 10:30 AM for morning shifts ending at 1:00 PM; 1:30 PM for afternoon shifts ending at 4:00 PM.
Walk-up shifts will be $20 per shift, cash or student group cheque only. Walk-ups can only claim one shift at a time (ie. no full-day walk-ups). SGS does not guarantee the availability of walk-up shifts. Tables will be assigned on a first come first serve basis.
Student Group Showcase
Draw students to your club by not just telling them what you do, but showing them! This feature for Winter Clubs Fair is free of charge, and exclusively available for student groups to use.
At noon from January 4 - 6, showcase your club on SUBstage for up to 10 minutes at a time! For more info, visit our Student Group Showcase Application on BearsDen—just make sure you're logged in via your CCID! You can also check out our equipment list here! The form will close December 7th, 2022 at 11:59 PM.
This option is available to all registered student groups, regardless of whether the student group is signed up for a tabling shift at Clubs Fair. To accommodate staffing needs, we will not accept walk-ups for the stage. Submitting a proposal does not guarantee your group a performance slot or a tabling slot.
Clubs Fair Operating Policy
The Clubs Fair Operating Policy is now available for download! Be sure to read through and understand these document before your shifts at Winter Clubs Fair.
Groups will need to complete a Clubs Fair Contract based on the Operating Policy before they can sign in for their first shift. You can access the form via Bearsden. This form must be completed before your group's first tabling shift.
For special requests, such as sponsorship ads, accessibility needs, and more, fill out our Special Requests Form on BearsDen. This form must be completed by December 18th, 2022 at 11:59 PM for requests to be considered.
Winter Clubs Fair FAQ
What does my student group receive at our table?
We will provide a table space, on which you can perch your display materials, sign up sheets, and giveaway items. If you wish to SELL any items, or request a chair for your recruiters, please submit a request via BearsDen. Chairs are provided as needed for a valid reason such as an injury or other health-related concerns (it's easier to engage students if you're standing near your table, anyway!).
Will tables be assigned in advance? How will I know where my group's table is at the Fair?
The tables are randomly assigned and will change from day to day. Make sure you (and the other members of your group that will be recruiting) come to check in with SGS Staff at the start of your first shift on each day of Clubs Fair.
Clubs who are giving away or selling unapproved items during Clubs Fair can be fined if they have not requested approval by the deadline, and received approval before selling the items at Clubs Fair. Requests can be submitted via BearsDen.
If you have any other questions, please email us at email@example.com.
09:00am - 5:00pm
Monday to Friday
Student Group Services Office
0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW