Winter Clubs Fair
The year's not over: get involved!
Planning a new you for the new year? Join a new club: the school year's not over!
Come to SUB from January 15 - 17th to meet with student groups! Clubs from all over campus and of all kinds of interest will be exhibiting and recruiting members.
- Monday, January 15th: SUB Main Floor 10 AM - 4 PM
- Tuesday, January 16th: SUB Main Floor 10 AM - 4 PM
- Wednesday, January 17th: SUB Main Floor 10 AM - 4 PM
All attendees (students AND student groups) will be entered into our Winter Club's Fair prize draw! Here's how it's done.
- Wander through Clubs Fair and speak to different student groups
- Each group will hand you a different coloured card
- Collect one of each colour (5 in total)
- Bring all 5 cards to the Student Group Services booth
- Your name will be entered into a draw for a $50 gift card at the bookstore. Prizes will be drawn at the end of each day during Clubs Fair.
For Student Groups:
- At check in before your shift starts, a staff from Student Group Services will pass you a stack of coloured cards
- Print your student group's name on each card
- Pass a card to each student you speak to*
- Each card a student gives to SGS with your student group name is an entry to our prize draw: credits at SUB Print!
*With each coloured card you pass out to students, your group will be entered into a separate draw for prizes. Mingle and hand out ten cards? That's ten entries into the draw!
All registered student groups will be permitted to pick up additional Clubs Fair shifts through our "Walk-up" process. Please note that student groups are permitted one table per shift.
If your student group is Frozen, your group will be permitted to table at Clubs Fair, by claiming a "walk-up" spot only.
30 minutes after the start of each shift at Fall Clubs Fair, any unoccupied tables will be given to student groups waiting for a place at the fair on a first-come, first served basis.
Walk-up Shifts will become available at the Student Group Services Sign-in Table at:
- 10:30 AM for morning shifts ending at 12:50 PM
- 1:30 PM for afternoon shifts ending at 4 PM
NOTE: Full-day table shifts will not be guaranteed for walk-ups.
Student Group Tabling Registration:
Sign-up for Winter Clubs Fair has closed. Student groups that are interested in attending but were unable to register are encouraged to attend via Walk-up shifts. Read all about it above.
Please note: These table bookings are intended for registered student groups on campus. If you are a Faculty, Program, or external organization please email email@example.com for more information.
Clubs Fair Operating Policy
The Clubs Fair Operating Policy is now available for download! Please be sure to take some time to read through and understand this document before coming to the information sessions.
Winter Clubs Fair FAQ
Does my student group have to pay to table at Clubs Fair?
We are delighted to report that this year, Winter Clubs Fair's costs have been covered, and we will not be charging a deposit nor a booking fee in advance. However, as will be stated in the Winter Clubs Fair Contract, student groups may be fined if they "no-show" for a booking without due notice.
Why can I only sign up for 3 shifts? What if my club wants to sign up for more?
Until December 22nd, all clubs will be limited to 3 shifts total; this is to ensure we have a diversity of clubs in attendance. That being said, on January 2nd, if there are still table shifts available, we will allow clubs to sign up for additional shifts!
Does my student group need to submit a contract?
Yes! When your student group checks in for their first shift during Winter Club's Fair, we will have a copy of the contract for representatives to sign. The contract must be signed before the start of your shift and you can read it beforehand, right here: Club Fair Contract
Will there be Clubs Fair Info Sessions offered this semester?
Nope! Simply read the Clubs Fair Operating Policy which outlines all the important pieces you'll need to know before Club's Fair. Otherwise, talk to SGS if you have any questions.
What does my student group receive at our table?
We will provide a table space, on which you can perch your display materials, sign up sheets, and giveaway items. If you wish to SELL any items, or request a chair for your recruiters, please let us know no later than January 10th, 2018. Chairs are provided as needed for a valid reason such as an injury or other health-related concerns (it's easier to engage students if you're standing near your table, anyway!).
Will tables be assigned in advance? How will I know where my group's table is at the Fair?
The tables are randomly assigned and will change from shift to shift. Make sure you (and the other members of your group that will be recruiting) come to check in with SGS Staff at the start of your time slot on each day of Clubs Fair.
Clubs who are giving away or selling unapproved items during Clubs Fair can be fined if they have not requested approval by January 10th, and received approval before selling the items at Clubs Fair. Requests can be sent to firstname.lastname@example.org.
If you have any other questions, please email us at email@example.com.
09:00am - 5:00pm
Monday to Friday
Student Group Services Office
0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW