Fall Clubs Fair
Thanks for joining us at Fall Clubs Fair 2022! Keep an eye on our newsletter for information about Winter Clubs Fair 2023.
Each year, Fall Clubs Fair takes place over on the Main Quad during Week of Welcome! Join us in the WOW Village to find games, the Mainstage, and of course, Student Group Recruitment Headquarters for the start of the school year!
Please note that only one registration may be submitted per CCID; if you need to register multiple student groups, coordinate with other executives to have them submit via their own CCIDs. If you cannot see a date as an option, this means it is fully booked! You may still be able to table on full days if you try to get a walkup shift, though.
Earlybird Pricing July 25th - 31st, 2022
- Half-day shift (morning or afternoon): $15
- Full day shift: $25
Regular Pricing August 1st - 21st, 2022
- Half-day shift (morning or afternoon): $17.50
- Full day shift: $30
Walk-Up Shifts August 31st - September 2nd, 2022
Walk-up shifts will be made available whenever possible at Fall Clubs Fair. The availability of walk-up shifts is dependent on whether clubs who have registered in advance show up for their shifts on time.
This year, we are running a watchlist for groups who are hoping to secure a walk-up shift. Sign up by texting WALKUPS to 587-317-6099 and following the instructions to be added to the watchlist! Availability will be based on groups cancelling in advance. Your group can also come up to the registration tent the day of to see if there are any no-shows that day.
Clubs hoping to get walk-up shifts can come 30 minutes after the start of each shift: 10:30 AM for morning shifts ending at 1:00 PM; 1:30 PM for afternoon shifts ending at 4:00 PM.
Walk-up shifts will be $20 per shift, cash or student group cheque only. Walk-ups can only claim one shift at a time (ie. no full-day walk-ups).
SGS does not guarantee the availability of walk-up shifts. Signing up for our watchlist does not guarantee a group a tabling slot for any given shifts; tables will be assigned on a first come first serve basis.
University departments and units can contact firstname.lastname@example.org to get a table spot at Clubs Fair.
Organizations external to the university can contact email@example.com to get a table spot at Clubs Fair.
Student Group Showcase
Draw students to your club by not just telling them what you do, but showing them! This feature for Fall Clubs Fair is free of charge, and exclusively available for student groups to use.
From September 6th - 9th, showcase your club on SUBstage for up to 10 minutes at a time! For more info, visit our Student Group Showcase Application on BearsDen—just make sure you're logged in via your CCID! You can also check out our equipment list here!
This option is available to all registered student groups, regardless of whether the student group is signed up for a tabling shift at Clubs Fair. To accommodate staffing needs, we will not accept walk-ups for the stage.
Clubs Fair Operating Policy
The Clubs Fair Operating Policy is now available for download! Please be sure to take some time to read through and understand this document before your first shift.
For special requests, such as sponsorship ads, accessibility needs, and more, fill out our Special Requests Form on BearsDen.
Groups will also need to complete a Clubs Fair Contract based on the Operating Policy before they can sign in for their first shift. You can access the form via Bearsden.
Clubs Fair FAQ
Why do we have to pay for a tabling spot?
Fees for Clubs Fair help to cover the cost of equipment rental -- the tents that keep the weather at bay, the tables for group displays, and all of that! The actual cost of these rentals is highly subsidized already, so we just need the little extra from groups to ensure we can have the best event possible! This also ensures that groups will show up to the event; we can't have Clubs Fair without clubs!
Help! I don't know if my sign up went through. How can I check that you received it?
If you would like to check on your order status, please contact us at firstname.lastname@example.org.
How can I pay for my shift?
You have two options: either pay with a credit card during your order, or select "cheque" on the sign up form to pay with a student group cheque in person. Please note that we will not accept personal cheques. Student group bank accounts must have dual signing authority, so student group cheques with only one signature will also not be accepted.
When should I start thinking about Clubs Fair?
There is still plenty of time before Fall Clubs Fair so it's fine if you don't know what you're doing for it yet. As long as you're checking your email for the SGS Newsletter you can just sit back and relax.
Will tables be assigned in advance? How will I know where my group's table is at the Fair?
The map for Clubs Fair will be confirmed in the last week of August, internally. We will have the finalized lists available at Clubs Fair check-in each day, and will not be announced in advance. Make sure you (and the other members of your group that will be recruiting) come to check in with SGS Staff at the start of your time slot on each day of Clubs Fair.
Still have questions? Send them our way at email@example.com!
Please Note: Student Group Services will have limited ability to respond to email and phone calls during Week of Welcome. Please be patient and we will do our best to get back to you within 2 business days.
09:00am - 5:00pm
Monday to Friday
Student Group Services Office
0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW