Student Group Granting Program
To support the great work of student groups, your UASU runs the Student Group Granting program. Your UASU contributes $100,000 annually for both Events and Operations applications.
Event Grant
This grant funds events either hosted or attended by members of student groups, which provide positive, practical experiences which will enhance the student involvement experience, and contribute to student group goals.
Please note that to be eligible for funding, your events will still have to be approved by the Office of the Dean of Students Student Life team, otherwise the Students’ Union reserves the right to deny/rescind funding. Events that have not been approved by the Student Life team can still be considered for funding. If you have questions or concerns please contact the program at clubs@uasu.ca.
Operations Grant
This grant supports a student group’s general operations. Costs affiliated with specific events are not eligible for this grant and should be requested through an Event Grant application. This grant is recommended to student groups in their start-up period (typically the first two years of operations), and for groups who are experiencing extenuating circumstances which have begun to cause problems with financial health and security of the club.
Applications Open | Event Date has to fall within: | |
---|---|---|
May 01 - 31 |
May 31st |
September 1 - December 31 (Fall Semester events) |
Sept 01 - 30 |
September 30th |
January 01 - April 30 (Winter Semester events) |
Jan 01 - 30 |
January 31st |
May 01 - August 31 (Spring/Summer Semester events) |
How to Apply for Grants
The Students’ Union administers the Student Group Granting program. Since funds are provided by the Students' Union, only UASU-level groups are eligible for Event and Operations grants.
- Read the Application thoroughly on BearsDen to make sure you know what you're eligible for, what limits there are, and get everything in order. Still confused? We have budget templates, sample applications (coming soon!), and a handbook to help you with your application! - Find resources on the Granting Program BearsDen page
- Great! Now, go to the Club Grant Program's BearsDen page and fill out the appropriate application form completely - well in advance of the granting deadline. Refer to Step 1 (or email us) if you don't know which category you should apply under.
- Event Grant: This grant is intended to offer financial support to groups that are primarily planning and hosting an event OR for a group sending members as ambassadors to an event or conference.
- Operations Grant: The Operations Grant is intended to offer funds to support or acquire items which will contribute to general and ongoing group operations and not for a one-time or recurring event.
- Revise your application as necessary, and submit the form via BearsDen under the UASU Club Grants Page. We can't accept late applications, and we don't make exceptions - so be punctual!
Student Group Grant Application Resources:
- Finance Committee's Standing Orders
- Student Group Granting Handbook
- Event Grant Rubric
- Operation Grant Rubric
You can also find examples of successful submissions on our BearsDen page!
Other funding opportunities
Whether you are looking to fund an activity or looking to attend a conference, there are a number of other granting resources on campus. Depending on your group’s mandate, your group may be eligible for some of the following grants.
Be sure to check with the specific Faculty, Department, or Service for the grant eligibility, requirements and deadlines.
The Career Centre has put together a very comprehensive list of granting sources on and off campus which you can access on this Google Document!
Description: As part of the Single Source Cold Beverage Agreement, Coca-Cola offers student groups the opportunity to apply for free beverages to help them host amazing events at the University of Alberta!
Eligibility:
- No monetary value - only in-kind beverages (water, juice, pop) can be provided. Available beverages are listed here.
- Have to be a registered student group
- Groups can receive it only once per fiscal year (May - April)
- Groups only ask for 1 beverage per person attending the event (estimates are ok, so if they are expecting 1000 people attending, they can only ask for 1000 beverage items)
- Event has to happen on U of A campus and have students as the target audience of the event
- Event has to highlight the contribution of Coca-cola in some way (recommended: having a simple print out by the beverages area saying "These beverages are provided by Coca-Cola Activation Fund")
To apply: Submit your request form via BearsDen. Please submit your request at least 21 days before your event to ensure we have time to process your order. If you have questions, please email activationfund@su.ualberta.ca.
Description: Crowdfunding through Green + Gold Giving allows you to take advantage of a powerful online funding tool with specialized training for your leadership team and fundraising champions!
Notes: G+GG even provides expert coaching and templates to help you through the process If your project qualifies, the University will cover the costs of the program so 100% of funds raised go to your project!
To apply: For more information and to apply visit crowdfunding.ualberta.ca
Description: Funding offered to registered graduate student groups to help support the costs of start-up, seminars, colloquia, or other academic events
Eligibility:
- Be part of a registered Graduate Student Group
To Apply: For more information and application deadlines go visit https://www.ualberta.ca/graduate-students-association/funding
Some Faculties, Faculty Associations, Departments, or Programs may provide granting and funding for student groups or individuals. For a list of Faculty Associations, visit the COFA site.