Event Organizer Training & ProServe
The one universal requirement for all groups holding any event that has anything to do with alcohol is that they must send at least two executives (who will be attending the event and acting as your Primary or Secondary Event Organizers) to Event Organizer Training.
Event Organizer Training
Offered by the Office of the Dean of Students
Event Organizer training includes free access to ProServe training, accessible as an online course. More information about ProServe is listed below. We recommend sending as many executives as you can to EOT, as early in the year as you can, so that you won’t ever be stuck for personnel who aren’t trained at your events. EOT is also tied to the individual student, and not the student group, so if you are a member of one group your EOT will transfer from group to group!
Things to Know:
- The training is regularly scheduled from 5:00 - 8:00 PM multiple times a year. You can expect at least one per month during the academic year, and fewer sessions over the summer.
- NEW: Training is valid for two calendar years from the date it is taken. This change went into effect as of August 15, 2017 - training completed prior to this date is only valid for one year. Please contact the SERM Coordinator if you are unsure of your training expiry date.
- There is a minimum attendance requirement of 25 people – sessions with less than the required number may be cancelled at the discretion of the SERM Coordinator.
- You should bring a pen, a notebook, anything you need to take notes! An EOT Handbook will be provided to each participant. Please bring any food you require with you to the session, as none will be provided.
UPCOMING EOT SESSIONS
Future training dates will be posted shortly. Our next session will be in February.
NOTE: For any questions, please contact Chelsea Livingstone, the Student Event Risk Management Coordinator in the Office of the Dean of Students, at email@example.com
NEW – July 1, 2016 ProServe is now required for the Primary and Secondary Event Organizer only when the group will be serving the alcohol themselves at the event. That means that if you are holding an event at an On-Campus Licensed Venue (RATT, Deweys, Faculty Club, Lister etc.) or an Off-Campus Licensed Venue (bars, clubs, restaurants etc.) you will not require ProServe! Check out this Process Map to see if you need ProServe or not!
If you are holding it at an On or Off Campus Unlicensed Venue (classroom, atrium, community hall etc.) then the PEO, SEO and all event security and servers will be required to obtain ProServe.
You can take ProServe online at any time. It should take you about two hours to watch the videos, complete the test and pass the course. You can register for ProServe using this form (CCID required), and you will receive email instructions from the SERM Coordinator on how to complete the training and submit your information to be recorded on file. Once you receive your ProServe certification, it is valid for five years.
09:00am - 5:00pm
Monday to Friday
Student Group Services Office
0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW