Requirements

Where involvement begins.

Membership and Registration Levels

To start a student group, you need to have at least 10 members who are current students at the University of Alberta. If you're finding it hard to recruit members, we suggest using the BearsDen Organizations Directory to locate some existing groups with similar pursuits and seeing if anyone is interested. Contact SGS for more suggestions!

Every student group is registered first with the University of Alberta. You may also be able to register with the Students’ Union, Graduate Students Association or Campus Recreation. See the chart below for the different membership requirements.

  Membership Executive
University 2/3 must be U of A students 100% must be U of A students
Students' Union 2/3 must be U of A undergraduate students 100% must be current U of A students, and 75% must be Undergraduate Students
Graduate Students' Association 2/3 must be graduate students 75% must be graduate students
Campus Recreation Subject to Campus Rec approval Subject to Campus Rec approval

Policies

Knowing your responsibilities as a registered student group is important. For this reason, all groups are required to sign a Liability Agreement. By signing this agreement as part of your student group registration, you are acknowledging that you have read the policies that pertain to student groups at the University of Alberta and agree to abide by them.

Main Student Group Policies

Other Applicable Policies

Additional Registration Requirements

Insurance

If your group is a registered non-profit organization or other legal entity, or is involved with many high risk activities, your group should have its own insurance policy. If your group does have its own insurance, you’ll need to provide proof of this to the SGS office. If your group doesn’t have insurance and might need to get it, talk to SGS to get more details.

Bank Account

If your group will be handling any money, you will need to have a student group bank account. The bank account information should be submitted with the online form. If your group needs to start up a new bank account or transfer signing authorities, SGS will be happy to provide you with a letter of confirmation for your bank once all other registration steps have been completed. The only exceptions to this are groups whose funding is handled through a faculty or department on campus – if these apply, you may not be asked to set up an external account.

Affiliate Letter

In some cases, student groups that are closely affiliated with external organizations, charities, or businesses will be required to submit an affiliate letter with their registration. SGS will contact your group if this letter is required.

Anything Else

SGS will contact your group if we have need of any more information, or if we don’t fully understand the information submitted to us. Our office reviews all registration applications thoroughly so that we can provide the best possible service to student groups.

Social
Facebook Twitter Instagram
Contact

Phone

780-492-9789

Fax

780-492-4643

Email
clubs@su.ualberta.ca

Hours

09:30am - 4:30pm
Monday to Friday

Address

Student Group Services Office
0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW
Edmonton, AB
T6G 2J7