Winter Clubs Fair

Where involvement begins.

Clubs Fair Winter 2017

The year's not over: get involved!

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Planning a new you for the new year? Join a new club: the school year's not over!

Come to SUB from January 16th - 20th to meet members the greatest ways to get involved: student groups! Clubs from all over campus and of all kinds of interest will be exhibiting and recruiting members.

The Schedule:

  • Monday, January 16th: SUB Main Floor 10 AM - 4 PM
  • Tuesday, January 17th: SUB Main Floor 10 AM - 4 PM
  • Wednesday, January 18th: SUB Main Floor 10 AM - 4 PM
  • Thursday, January 19th: SUB Main Floor 10 AM - 2 PM
  • Friday, January 20th: SUB Main Floor 10 AM - 4 PM

Thursday, the Clubs Fair will be shortened to coincide with the U of A Farmer's Market, presented by SustainSU. In addition to clubs to meet, visit tables and buy some delicious and finely crafted treats and wares from local businesses in Edmonton, right here on campus!

PRIZES TO BE WON?

All attendees at Winter Clubs Fair 2017 will be able to enter exclusive contest draws with our NEW Clubs Fair BINGO Contest!

Wander through Clubs Fair, and find the SGS display to receive a BINGO Card. Visit club booths to find out if they fit the criteria on your card and receive a stamp once you have found out what they're all about. Then, return your card once you have filled a row, column, diagonal, or the whole grid! Prizes will be drawn for different kinds of BINGO criteria.

More details to come. Check back here for more updates!

For Club Members:

Want to sign up your group for some tabling shifts? Find our Eventbrite signup here. Please be sure to read the booking instructions, provided here as well as on the Eventbrite page, particularly as the schedule is being altered for the Thursday/Farmers' Market shift.

HOW TO BOOK YOUR TABLES AT THE FAIR: MONDAY-WEDNESDAY, AND FRIDAY

  1. Select the date you would like to book from the drop-down menu.
  2. Click the green "Register" button. Order 1 ticket for each shift that day that you want to book for your club! DO NOT use the "THURSDAY ONLY" ticket type.
  3. Click CHECK OUT, and complete the checkout form! Repeat for the other day(s) you want to register for!

HOW TO BOOK YOUR SHIFT AT THE FAIR ON THURSDAY 1. Select Thursday, January 19th in the drop-down menu. 2. Click the green "Register" button. Order 1 ticket from the THURSDAY ONLY ticket type. 3. Click CHECKOUT, and complete the checkout form!

You're done!

FAQs:

Does my student group have to pay to table at Clubs Fair?

We are delighted to report that this year, Winter Clubs Fair's costs have been covered, and we will not be charging a deposit nor a booking fee in advance. However, as will be stated in the Winter Clubs Fair Contract, student groups may be fined if they "no-show" for a booking without due notice.

Why can I only sign up for 4 shifts? What if my club wants to sign up for more?

Until November 30th, all clubs will be limited to 4 shifts total; this is to ensure we have a diversity of clubs in attendance. That being said, on December 1st, if there are still table shifts available, we will allow clubs to sign up for additional shifts! Note: Thursday counts as 1 shift.

Does my student group need to submit a contract?

Yes! The Winter Clubs Fair Contract will be made available soon. Keep checking back for updates! Please review it, and then print it off so you can scan it! Then, go to our eClass Module to complete our Clubs Fair Tabling Training, where you will be able to upload the contract for our records. Easy peasy!

Will there be Clubs Fair Info Sessions offered this semester?

Nope! We have an eClass Module and quiz that must be completed to allow your student group to table. Only one representative from your club is required to complete the module and pass the quiz with at least 80%. Otherwise, talk to SGS if you have any troubles!

What does my student group receive at our table?

We will provide a table space, on which you can perch your display materials, sign up sheets, and giveaway items. If you wish to SELL any items, or request a chair for your recruiters, please let us know no later than January 11th, 2017. Chairs are provided as needed for a valid reason such as an injury or other health-related concerns (it's easier to engage students if you're standing near your table, anyway!).

Other Information:

If registration for 10-2 shift tickets ("THURSDAY ONLY" ticket type) are received for dates other than January 19th, they will be cancelled immediately, as Thursday January 19th is the only date with a 10 AM - 2 PM shift available.

Clubs who are giving away or selling unapproved items during Clubs Fair can be fined if they have not requested approval by January 11th, and received approval before selling the items at Clubs Fair. Requests can be sent to clubs@su.ualberta.ca. Club representatives who fail to complete Clubs Fair Tabling Training on eClass must arrange to speak with SGS staff prior to their club being allowed to table. You will have 3 attempts to pass the module quiz.

If you have any other questions, please email us at clubs@su.ualberta.ca.

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Contact

Phone

780-492-9789

Fax

780-492-4643

Email
clubs@su.ualberta.ca

Hours

09:30am - 4:30pm
Monday to Friday

Address

Student Group Services Office
0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW
Edmonton, AB
T6G 2J7